Personal Data

ABOUT THE PROTECTION OF PERSONAL DATA IN ACCORDANCE WITH THE LAW ON PROTECTION OF PERSONAL DATA NO. 6698 (“KVKK”)
EMPLOYEE INFORMATION TEXT As NOX GLOBAL LOJİSTİK SANAYİ VE TİCARET LİMİTED ŞİRKETİ (“Company”) established in Turkey; as the data controller,

  • Depending on the situation, your personal data that we obtain in the following ways,
  • Within the scope of our commercial relations or within our business relationship with you;
  • Within the framework of the purpose requiring processing and in a limited and proportionate manner in connection with this purpose,
  • By preserving the accuracy and most up-to-date form of the personal data you have notified us or as notified,
  • We hereby declare that it will be recorded, stored, preserved, rearranged, shared with institutions legally authorized to request this personal data and, under the conditions stipulated by the KVKK, transferred, assigned, classified to domestic or foreign third parties and processed in other ways listed in the KVKK.

YOUR PROCESSED PERSONAL DATA

We may process personal data provided to us by employees themselves. As an example, your personal data that may be processed are as follows:

Identity Data
Name, surname, date of birth, country of birth, city of birth, gender, marital status, nationality, TR identity card information (TCKN, serial number, wallet number, father's name, mother's name, place of birth, province, district, neighborhood, volume number, family order number, order number, household number, page number, registration number, place of issue, reason for issue, date of issue, previous surname), copy of identity card

Contact Data
Telephone number, full address information, e-mail address, Company communication information (internal phone number, corporate e-mail address)

Financial Data
Financial and salary details, payrolls, premium entitlements, premium amounts, file and debt information regarding enforcement proceedings, bank account book, minimum living allowance information, private health insurance amount

Special Personal Data
Union, ex-convict status/criminal record, disability status/definition/percentage, religion, health data, blood group, private health insurance policy, health reports, on-the-job health report, chest X-ray, hearing test, eye test, job entry and periodic examination forms signed by the workplace doctor, pregnancy status, pregnancy report, health and maternity leave information, association/foundation memberships

Education Data
Education status, certificate and diploma information, foreign language information, education and skills, CV, courses taken

Visual and Auditory Data
Photograph of the real person, voice recordings, camera recordings

Employee Performance and Career Development Data
Education and skills, information on which date and which training was received, e-mail, signed participation form, customer interview quality evaluation form, evaluation of monthly performance and target achievement status, activity information

Family and Relative Data
Marriage certificate; spouse and children's name, surname, T.C. Identity Number gender, date of birth, height, weight, position, telephone number; relatives' name, surname and phone number

Work Data
Record number, position name, department and unit, title, last job entry date, job entry and exit dates, insurance entry/retirement, allocation number, social security number, TTF number, tax office number, flexible working hours, holding registry number, travel status, retirement fund, retirement fund entry date, retirement fund registry number, Bağkur entry date, Bağkur registry number, accounting code, number of working days, projects worked, total monthly working hours information, severance pay base date, severance pay additional day, days spent on strike,

Leave Data
Leave seniority base date, leave seniority additional day, leave group, exit/return date, day, reason for taking leave, address/phone number to be on leave

Other
Military service postponement, vehicle license plate, vehicle registration copy, vehicle km information, vehicle location, driver's license copy, traffic ticket query result, special fund name, special fund entry date, special fund registration number, shoe size, clothing size, height, weight, status of being a relative of a martyr, intern status, shuttle service taken, stop data taken, employee internet access logs, entry and exit logs, employee daily activity data

COLLECTION METHOD AND LEGAL REASON OF YOUR PERSONAL DATA

As an employer, we collect your personal data that we personally request from you, that we have previously requested during your job application through our platform or other employment platforms, or that you prefer to share with us during your job application, or that are included in your CV or other texts you share regarding your application, by sending them to us physically or electronically and by recording information that is accessible to third parties in Company computer programs, applications and servers open to the use of more than one person or in the internet environment. Due to the Company's legitimate interest in being able to follow up on work, we collect data regarding the tracking of your vehicle and gasoline usage provided to you through systems that control entry and exit times; in order to ensure workplace safety and fulfill our legal obligations, we collect data through tracking devices that we place in vehicles belonging to the Company. Due to the Company's legal obligation and legitimate interest to ensure workplace safety, we collect your voice recordings through cameras we place in the workplace building. Due to the Company's legitimate interest to ensure that employees are trained to provide effective customer support services, we collect your voice recordings through the voice recording program we use. In order to fulfill our legal obligations and as required by law, we collect your health data physically through our workplace physician and your personal data physically or electronically from the building management in order to ensure workplace safety. We collect them through legal documents and notifications sent to us in order to fulfill our legal obligations. Due to the Company's legitimate interest to develop its platform and make it more effective, Cookie Policy we collect your personal data through cookies used on our website, as detailed in our .

PURPOSES OF PROCESSING YOUR PERSONAL DATA

Your personal data may be processed by the Company for similar purposes and reasons, such as, but not limited to, the purposes and legal reasons specified below.
Fulfillment of the purpose required for the performance of the employment contract, in particular;

  • Approval of employees' leave, display of remaining leave, arrangement of leave
  • Carrying out employee termination procedures
  • Ensuring that payroll procedures are carried out
  • Making salary payments to employees

In order to fulfill the requirements within the scope of the Labor Law, Occupational Health and Safety Law, Social Security Law and relevant legislation, as well as other laws and legislation, in particular;In order to fulfill the requirements within the scope of the Labor Law, Occupational Health and Safety Law, Social Security Law and relevant legislation, as well as other laws and legislation, in particular;

  • Creation of personel files
  • Making SGK notifications, İŞKUR notifications, police station notifications and informing about incentives and legal obligations
  • Ensuring that mandatory individual retirement insurance accounts are opened
  • Checking employee entry and exit records and determining the match between camera recordings for R&D and door entry and exit records
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  • Calculating incentives for R&D
  • Making payments regarding employee salary garnishment deductions to enforcement files
  • Making legal notifications of work accidents
  • Carrying out occupational health and safety procedures

Complying with other information storage, reporting and information obligations stipulated by legislation, relevant regulatory institutions and other authorities • Fulfilling court decisions

  • In order to ensure security within the company, in particular;
  • Ensuring employees’ entry and exit to the building where the company headquarters is located

Due to the necessity arising from the execution of customer contracts, especially;

  • Making the distinction between right and wrong in customer complaints, increasing customer satisfaction, understanding customer needs and ensuring the improvement of customer-related processes
  • Evaluating the quality of service to customers and providing training to employees

For the purpose of managing the company, running the business, and implementing company policies, in particular;

  • Monitoring and reporting the sales performance of company employees
  • Making expense payments to employees
  • Creating an employee page by entering employee data into the personnel program, updating existing data
  • Ensuring communication with employees
  • Confirming that the employee who is assigned or provided with a vehicle is qualified to drive and has not lost his/her license for any reason
  • Providing a vehicle for the employee and arranging a parking space
  • Ensuring business card printing
  • Ensuring that packages coming via cargo and courier are delivered to the relevant employee
  • Monitoring the use of company vehicles for the safety of employees and the execution of work
  • Ensuring service and travel organization
  • Creating the employee's work e-mail by entering employee data into Outlook
  • Conducting research projects related to employees
  • Ensuring that employees' entry and exit times are controlled
  • Ensuring mass e-mail management for the company's campaign and promotion offers
  • Recording the documents collected during the employee application and interview periods
  • Ensuring communication for congratulatory purposes
  • Planning training, reporting training, preparing training certificates, and following up on employees who participated in trainings to be able to monitor the development processes of employees as a result of the training they receive
  • Ensuring quality control
  • Providing communication with relevant persons in emergency situations
  • Providing support to company employees
  • Conducting satisfaction survey analysis

Your personal data will be stored for the maximum period specified in the relevant legislation or required for the purpose for which they are processed and, in any case, for the legal limitation periods.

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